إداري
Executive Administrative Assistant
RRS Group & Co.
دوام كامل, تنفيذي
وظيفة عن بعد: نعم
وصف الشركة
The RRS Group, and its affiliated entities (collectively, “RRS”) have provided real estate development and related services to investment-grade clients for decades. Our expertise encompasses site acquisition, architectural design, and development management for commercial office and industrial properties.
Through an integrated service model, RRS delivers comprehensive enterprise solutions that address every phase of the building lifecycle. In addition to technical excellence, we offer strategic consulting in marketing, financial planning, and facility management ensuring that every project achieves its highest potential in performance, value, and sustainability.
Commitment to Community
For over two decades, RRS has maintained a strong commitment to the communities we serve. This commitment is further advanced through the RRS Making Lives Better Foundation, which provides meaningful support and resources to individuals and families in need. The Foundation reflects our belief that corporate success carries a responsibility to contribute positively to society and to improve the quality of life in the regions where we operate.
Our Core Values
Integrity | doing the right thing when no one is watching and acting with uncompromising honesty. We believe in maintaining lasting relationships based on honesty, consistency and the highest ethical standards. This creates credibility in our personal and professional relationships.
Caring | showing concern, empathy and compassion for others, ourselves, and our environment. Our care shows itself in our commitment to “safety first” in all we do. We encourage each other to be the best and hold each other accountable. We help those in need, contribute to the communities in which we work and develop creative ways to be responsible with our resources.
Integration | working unselfishly toward common goals across disciplines, teams, departments and regions. Our collective contributions are greater than our skills. We will be transparent and understand each other’s expertise to provide the most value when delivering our services to one another and our clients.
Innovation | developing new ideas and applying the solutions that differentiate us in valuable ways. We are not comfortable with the status quo. We remain accountable for continuous improvements in our results because we do not consider innovation an end in itself. We maintain an environment where we foster new ideas and encourage changes that help us improve.
If you share these core values, we have the right opportunity for you
Application Submission deadline: May 15, 2026
Submit your application through our official career site: https://www.myrrsgroup.org/careers/
المسمى الوظيفي
RRS Group is seeking an exceptionally organized, proactive, and polished Executive Admin Assistant to serve as a strategic partner supporting multiple executives within our Marketing & Communications organization.
In this role, you will be the operational backbone of a fast-paced, globally distributed team — anticipating needs before they arise, managing highly complex executive calendars with senior leadership exposure, and ensuring every meeting, trip, event, and stakeholder interaction is executed seamlessly.
This is a high-trust, high-impact opportunity where professionalism, discretion, executive presence, and strong judgment are essential. You will work at the intersection of strategic coordination and day-to-day operational excellence while leveraging modern AI tools and automation to improve efficiency, communication, and workflow management.
If you thrive in dynamic environments, enjoy solving problems before they happen, and take pride in being highly dependable and detail-oriented, we encourage you to apply.
Responsibilities
Executive Calendar & Meeting Management
- Proactively manage complex executive calendars across multiple time zones while anticipating scheduling conflicts and shifting priorities
- Coordinate a high volume of internal and external meetings including leadership meetings, cross-functional reviews, customer meetings, vendor briefings, off-site events, Zoom meetings, and one-on-ones
- Organize meeting logistics including conference rooms, food orders, presentation setup, agendas, and note-taking support
- Serve as a reliable point of coordination between executives, leadership teams, customers, vendors, and business partners
Meeting Preparation & Executive Support
- Prepare agendas, briefing documents, presentation materials, and meeting summaries in advance of executive meetings
- Ensure meetings have clear objectives, context, and supporting documentation
- Assist executives with follow-up action items and operational tracking
Travel & Logistics Coordination
- Manage complex domestic and international travel arrangements including flights, hotels, transportation, itineraries, and event logistics
- Coordinate travel-related documentation, schedules, and vendor communications
- Support executive attendance at conferences, customer meetings, and company events
Financial & Administrative Support
- Prepare and submit expense reports accurately and in a timely manner
- Process invoices, vendor payments, and coordinate with Finance regarding budget tracking and approvals
- Maintain organized records and administrative documentation
Strategic Projects & Onboarding Support
- Partner closely with Business Operations teams to support organizational processes and executive priorities
- Assist with special projects, team initiatives, and event coordination
- Support onboarding activities for new hires including equipment requests, workspace preparation, onboarding schedules, and team coordination
- Coordinate onboarding for vendors and external agencies including access requests and documentation
- Submit and manage IT and Help Desk requests as needed
مؤهلات الوظيفة
Required Qualifications
- Must speak, read, and write fluent English
- 5+ years of Executive Assistant or Executive Admin experience supporting VP-level leaders or above
- Experience working in fast-paced corporate, technology, marketing, or professional services environments
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Proven experience handling highly complex calendars, executive communications, and confidential information
- Excellent written and verbal communication skills
- Strong problem-solving abilities with a proactive, “one-step-ahead” mindset
- Experience coordinating domestic and international travel logistics
- High level of professionalism, discretion, and attention to detail
- Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Zoom, and expense management tools such as Concur
- Comfortable leveraging AI-powered tools and technology to improve productivity, workflow automation, communication, and operational efficiency
Preferred Qualifications
- Experience supporting executives within marketing, communications, events, or technology organizations
- Background in high-growth or global companies
- Experience coordinating corporate events, conferences, or executive off-sites
- Experience managing vendors, agencies, and external business partners
- Active user of AI tools with demonstrated ability to improve operational efficiency and workflow execution
العربية 
English